Accounting
- Full cycle Accounts Payable and Receivable for multiple branches within several states simultaneously.
- Income, Bank, Credit, and Cash Account reconciliations
- Organization and preparation of financial reports for Accounting and Audit review
- Implementation and management of electronic accounts payable processes
- QuickBooks AP/AR entry and payment processes, Credit accounts, Customer and Vendor reconciliations & related reporting
- Payroll Administration including timesheet and time clock management, time entry, job costing, payroll processing and reporting
Reporting
- Financial & Project reporting as requested, Daily, EOM, EOQ and EOY
- Local and Federal tax record management and reporting
- Quarterly and Annual SEC filing review and tie out management
Human Resources
- HR duties to include online and in person application management and interviews, onboarding/new hire procedures, benefit implementation, employee file management, and payroll administration
Administration
- General Reception: multi-line phone, customer service, greeting guests, meeting and conference agenda, scheduling, service and facilitation
- General Office Management: phone, fax, copier, incoming/outgoing mail & shipments, supply order, administrative and accounting support, customer and vendor contact
- Contract, AP, AR, Client and Vendor transaction and correspondence record management
- Data management and reporting systems implementation & oversight
- Reconciliation and ongoing management of Corporate Records
- Organizational Charts and Programs Process Mapping
- Database review, testing, formatting and management
- Research and data recovery
- Forms design
- Supply and Inventory management
- Dispatch
Support
- Support to Owner, Principal, CEO, CFO, Controller, Executive Director, & Staff
- Administrative, Technical and Project support to Department Directors and Project Managers
- Support as needed to General Counsel, and Business Development
- Full company file and equipment inventory, liquidation, relocation and storage at COB