Accounting

  • Full cycle Accounts Payable and Receivable for multiple branches within several states simultaneously.
  • Income, Bank, Credit, and Cash Account reconciliations
  • Organization and preparation of financial reports for Accounting and Audit review
  • Implementation and management of electronic accounts payable processes
  • QuickBooks AP/AR entry and payment processes, Credit accounts, Customer and Vendor reconciliations & related reporting
  • Payroll Administration including timesheet and time clock management, time entry, job costing, payroll processing and reporting

Reporting

  • Financial & Project reporting as requested, Daily, EOM, EOQ and EOY
  • Local and Federal tax record management and reporting
  • Quarterly and Annual SEC filing review and tie out management

Human Resources

  • HR duties to include online and in person application management and interviews, onboarding/new hire procedures, benefit implementation, employee file management, and payroll administration

Administration

  • General Reception: multi-line phone, customer service, greeting guests, meeting and conference agenda, scheduling, service and facilitation
  • General Office Management: phone, fax, copier, incoming/outgoing mail & shipments, supply order, administrative and accounting support, customer and vendor contact
  • Contract, AP, AR, Client and Vendor transaction and correspondence record management
  • Data management and reporting systems implementation & oversight
  • Reconciliation and ongoing management of Corporate Records
  • Organizational Charts and Programs Process Mapping
  • Database review, testing, formatting and management
  • Research and data recovery
  • Forms design
  • Supply and Inventory management
  • Dispatch

Support

  • Support to Owner, Principal, CEO, CFO, Controller, Executive Director, & Staff
  • Administrative, Technical and Project support to Department Directors and Project Managers
  • Support as needed to General Counsel, and Business Development
  • Full company file and equipment inventory, liquidation, relocation and storage at COB